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Software & automation for finance teams

Close the books faster, without cutting corners.

We build automation for finance teams, accounting firms and advisory companies: invoices that process themselves, reconciliation that runs overnight and reports ready on day one, with a person always approving what gets posted.

Discuss your project Free automation assessment
  • A person approves every posting
  • Works with your accounting system
  • Full audit trail, EU data hosting
Curved office tower at night with scattered lit windows

For finance teams, accounting firms and advisory companies

Does this sound familiar?

  • Invoices typed line by line

    “Supplier invoices and receipts arrive as PDFs, scans and photos, and someone keys them in.”

    Hours every week, and errors at month-end.

  • Reconciliation in spreadsheets

    “Bank, card and payment provider transactions are matched to invoices by hand.”

    Month-end close stretches over a week.

  • Documents always late

    “Clients send documents by email, messenger and paper, and we chase whatever’s missing.”

    Deadlines handled in a rush.

  • Reports rebuilt every month

    “Management reports are copied together from several systems into Excel.”

    Numbers arrive after decisions are made.

  • Approvals lost in email

    “Purchase and payment approvals live in email threads with no trail.”

    Audit questions take days to answer.

  • New clients found by hand

    “Researching companies, tenders and funding programmes is manual and inconsistent.”

    Opportunities noticed after competitors.

Example system

An invoice desk that checks its own work.

Invoices are read, validated against suppliers and purchase orders and prepared for approval. The team can ask questions about the numbers in plain language. An illustrative example; yours is designed around your processes.

  1. 1

    Reads any document

    PDFs, scans and photos, in any layout and language.

  2. 2

    Validated, not guessed

    Every field scored and checked against suppliers and POs.

  3. 3

    A person approves

    Low-confidence values go to review; everything else is one click.

  4. 4

    Answers with sources

    Ask about overdue invoices or spend and see where each answer comes from.

What we build

Six ways to take the manual work out of finance, and what changes.

  • Invoice & receipt processing

    AI extracts every field, validates it against suppliers and purchase orders, and prepares the posting for one-click approval.

    Invoices processed in seconds, approved by a person

    AI Implementation →

  • Bank & payment reconciliation

    Transactions from banks, cards and payment providers matched to invoices automatically, with exceptions flagged.

    A faster, calmer month-end

    Business Process Automation →

  • Client document portal

    A secure portal where clients upload documents and see exactly what’s still missing.

    Fewer reminders, earlier deadlines

    Custom Software Development →

  • Reporting automation

    Management and client reports assembled from live data on a schedule, ready to review.

    Reports ready on day one of the month

    Business Process Automation →

  • Approval workflows

    Purchase requests, expenses and payments routed to the right approver, with reminders and a complete history.

    A full audit trail, no chasing

    Business Process Automation →

  • Deal sourcing agents

    AI agents that monitor markets, tenders and funding programmes, score prospects and prepare outreach for advisory teams.

    A pipeline that fills itself

    AI Implementation →

Illustrative workflow

A supplier invoice, before and after

Before

  1. 1Invoice PDF arrives by email
  2. 2An accountant types supplier, amounts and VAT by hand
  3. 3The purchase order is checked in another system
  4. 4Approval is chased by email before posting

After

  1. The invoice is read and every field extracted
  2. Supplier, amounts and VAT are validated against the PO
  3. The approver gets a one-click request with the document
  4. Approved invoices are posted; anomalies wait for a person

Works with the systems you already run.

We connect to the software your team relies on, rather than asking you to replace it. Not on the list? If it has an API, a database, files or an inbox, we can usually connect it.

Accounting

  • Xero
  • QuickBooks
  • Sage
  • DATEV
  • Merit Aktiva
  • Directo
  • Fortnox
  • Exact

ERP

  • Microsoft Dynamics 365
  • SAP Business One
  • Oracle NetSuite

Banking & payments

  • Open banking APIs
  • Stripe
  • Paystrax

Everything else

  • Excel
  • Google Sheets
  • Email

How we start, without a big-bang project.

Most finance teams start with invoice processing or reconciliation for one entity: measurable within the first month-end.

  1. 01

    Free assessment

    Tell us how work flows today, in a short call or our online assessment. We point to where the most time is lost.

    Start the assessment
  2. 02

    Pilot on one process

    We automate one high-volume process end to end, connected to your systems, and measure the time saved.

  3. 03

    Roll out

    Once the pilot proves itself, we extend to the next process on a clear, fixed-scope roadmap.

Proof

Engineering you can see working.

Different industries, the same capabilities your project needs: integrations, real-time systems, payments and AI in production.

Aqtas Capital project by Eight Visions

Kazakhstan · Financial consulting & M&A

Aqtas Capital

Agents that monitor markets, tenders and subsidies, and tell managers who to call next.

Read the case study

Questions, answered.

Other industries: Logistics & Transportation, Manufacturing & Industrial, Wholesale & Distribution.

Will AI post entries to our books automatically?

Only if you decide it should, and only for cases you define as safe. By default, AI prepares and validates, and a person approves. Every action is logged for audit.

Which accounting systems can you work with?

We integrate with accounting and ERP systems through their APIs, for example Xero, QuickBooks, Sage, DATEV, Microsoft Dynamics 365, NetSuite or local Baltic and Nordic systems, and use file-based exchange where no API exists.

How do you handle security and confidentiality?

Role-based access, encryption in transit and at rest, audit trails and EU data hosting where required. We sign NDAs and data processing agreements as standard.

How quickly will we see results?

Invoice processing or reconciliation for one entity is typically running before your next month-end close.

FREEBusiness Automation Assessment · 3 minutes

Where could automation help your finance operations?

Answer 8 short questions about how your team works today. An engineer reviews them and sends you the three opportunities with the biggest impact for your finance business, with rough costs. Free, no sales call needed.

  1. 1Answer 8 short questions about your processes
  2. 2An engineer reviews them personally
  3. 3You get your top 3 opportunities, with rough costs
Start the free assessment

Tell us about your operations.

Describe the process that costs you the most time. We’ll tell you honestly what can be automated, what it would take, and what it would cost.

  1. 1

    We reply within one business day

    A real person reads your message, not an autoresponder.

  2. 2

    A 30-minute call

    We understand the goal, the constraints and the systems involved.

  3. 3

    A clear proposal

    Scope, timeline and cost in writing, before you commit to anything.

Office
Tornimäe tn 5, Tallinn, Estonia

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