Software & automation for wholesalers
Orders in the ERP before anyone types them.
We build order automation, B2B ordering portals and integrations for wholesalers and distributors: customer orders processed the moment they arrive, one stock figure everywhere, and customers who serve themselves.
- Orders from email, Excel and PDF
- Customer item codes matched by AI
- Connected to your ERP and web shop
For wholesalers and distributors
Does this sound familiar?
Every order retyped
“Customers email orders as Excel files and PDFs, and sales support types every line into the ERP.”
Hours a day, and wrong items shipped.
Their codes, not yours
“Customers use their own item codes and descriptions, so every line needs looking up.”
Slow orders and costly mistakes.
Stock that doesn’t agree
“The web shop, marketplaces and ERP each show a different stock level.”
Overselling and cancelled orders.
Reps calling the office
“Sales reps phone in to check availability, prices and order status.”
Two people busy for one answer.
Supplier delays found late
“Purchase confirmations sit in inboxes until a customer asks where their goods are.”
Missed delivery promises.
“Can you resend the invoice?”
“Customers call for invoice copies, order history and delivery dates.”
Customer service buried in routine requests.
Example system
An order desk that processes itself.
Customer orders arriving by email are read, matched to your catalogue, checked against stock and credit and created in the ERP in seconds. An illustrative example; yours is designed around your processes.
- 1
Starts on arrival
Triggered by the customer’s email, file or portal order.
- 2
Every line matched
Customer codes and descriptions mapped to your SKUs by AI and rules.
- 3
Exceptions to a person
Unclear lines go to sales support with everything pre-filled.
- 4
Every order logged
Full history and timings, so you can trust and audit it.
What we build
Six ways to take the manual work out of wholesale, and what changes.
Automated order intake
Orders from email, Excel and PDF parsed, checked and created in the ERP, with a confirmation and delivery date sent back.
Orders in the ERP minutes after they arrive
Business Process Automation →AI item matching
Customers’ own codes and descriptions mapped to your catalogue, learning from every correction.
Customer codes matched automatically
AI Implementation →B2B ordering portal
Customer-specific prices, fast reordering, order history, invoices and delivery status in one place.
Customers reorder and check status themselves
Custom Software Development →Stock & price sync
ERP, WMS, web shop and marketplaces kept in sync in near real time, with safeguards against overselling.
One stock figure everywhere
Systems Integration →Sales rep app
Availability, customer prices, order history and quick ordering on the rep’s phone, online or offline.
Answers in the rep’s pocket, not on the phone
Custom Software Development →Supplier & PO tracking
Purchase orders, confirmations and delivery dates tracked automatically, with alerts on delays.
Delays flagged before customers notice
Business Process Automation →
Illustrative workflow
An order from a spreadsheet, before and after
Before
- 1A customer emails an Excel file with 80 lines
- 2Sales support matches each line to a product code
- 3Stock is checked in the ERP, line by line
- 4The order is typed in and confirmed by email
After
- The spreadsheet is read and every line matched to your SKUs
- Stock and customer prices are checked instantly
- The order is created in the ERP with a delivery date
- Only unclear lines wait for a person
Works with the systems you already run.
We connect to the software your team relies on, rather than asking you to replace it. Not on the list? If it has an API, a database, files or an inbox, we can usually connect it.
ERP
- SAP Business One
- Microsoft Dynamics 365
- Odoo
- Oracle NetSuite
- Sage
E-commerce
- Shopify
- WooCommerce
- Magento
- Marketplaces
CRM
- HubSpot
- Salesforce
- Pipedrive
Everything else
- EDI
- WMS
- Excel
How we start, without a big-bang project.
Most wholesalers start with automated intake for their top customers’ orders: live in 3 to 6 weeks, measurable from day one.
- 01
Free assessment
Tell us how work flows today, in a short call or our online assessment. We point to where the most time is lost.
Start the assessment - 02
Pilot on one process
We automate one high-volume process end to end, connected to your systems, and measure the time saved.
- 03
Roll out
Once the pilot proves itself, we extend to the next process on a clear, fixed-scope roadmap.
Proof
Engineering you can see working.
Different industries, the same capabilities your project needs: integrations, real-time systems, payments and AI in production.
Questions, answered.
Other industries: Logistics & Transportation, Manufacturing & Industrial, Finance & Accounting.
Can you automate orders that arrive as Excel files or PDFs?
Yes. This is one of the most common projects in wholesale. Orders are read automatically, lines are matched to your catalogue (including customers’ own item codes), and the order is created in your ERP. Uncertain lines are flagged for review.
Do we need a B2B portal or is order automation enough?
It depends on your customers. Many wholesalers start by automating the orders customers already send by email, then add a portal for customers who want self-service. Both can run in parallel.
Can you keep stock in sync with our web shop and marketplaces?
Yes. We connect your ERP or WMS to e-commerce platforms and marketplaces so stock and prices update automatically, with safeguards against overselling.
How quickly will we see results?
Automated intake for your largest customers’ order formats is typically live in 3 to 6 weeks.
FREEBusiness Automation Assessment · 3 minutes
Where could automation help your wholesale operations?
Answer 8 short questions about how your team works today. An engineer reviews them and sends you the three opportunities with the biggest impact for your wholesale business, with rough costs. Free, no sales call needed.
- 1Answer 8 short questions about your processes
- 2An engineer reviews them personally
- 3You get your top 3 opportunities, with rough costs
Tell us about your operations.
Describe the process that costs you the most time. We’ll tell you honestly what can be automated, what it would take, and what it would cost.
- 1
We reply within one business day
A real person reads your message, not an autoresponder.
- 2
A 30-minute call
We understand the goal, the constraints and the systems involved.
- 3
A clear proposal
Scope, timeline and cost in writing, before you commit to anything.
- info@eightvisions.io
- Office
- Tornimäe tn 5, Tallinn, Estonia